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We are looking for a Planning and Governance Officer

Posted 24 February 2023 in EMpower News, Careers   |   Share

Planning and Governance Officer

About EMpower:

EMpower, a global philanthropic organization, is dedicated to improving the lives and horizons of marginalised young people ages 10-24 in 15 emerging market countries in Africa, Asia, Latin America, Russia and Turkey. Through grants and other support (learning exchanges, technical assistance, thought partnering etc.), EMpower partners with ~125 local organizations working to strengthen the education. and livelihoods of young people, and to build their resilience, self-confidence, and well-being. Empower has offices in Hong Kong, Delhi, Singapore, London and New York, as well as programme staff in Ghana, Istanbul, Mexico, Sierra Leone, and South Africa. To learn more about EMpower, please visit. https://empowerweb.org.

EMpower is at an exciting time in our evolution and organisational strengthening. In the past few years we have grown in staff size and global footprint, with a deliberate focus on fostering a workplace that ensures diverse perspectives, opportunities for contribution, and belonging.

Position Summary

The Planning and Governance Officer will work with the President and CEO (called CEO hereafter), the Senior Leadership Team, and other staff so EMpower achieves organizational priorities and works effectively with the Boards of Directors and other key stakeholders.  They also facilitate internal communications, acting as glue to ease communications and unite people towards common goals.  This position will support the management of the organization’s growth, capacity, and resources. Our ideal candidate is someone who can think broadly and strategically about our work, excels at streamlining processes and problem-solving, and displays strong communication and stakeholder management skills.

The Planning and Governance Officer is highly computer savvy, including project management software, and effectively prioritizes tasks in a cross-functional environment. This position requires the ability to interact with a broad spectrum of people, and with colleagues and Board in other geographic locations. They are resourceful in building relationships across the larger EMpower ecosystem. 

Planning and Organizational Systems Strengthening

  • With understanding of organization’s culture and structure, and working with other team leaders, develop and implement effective ways to improve procedures, processes and planning.
  • Lead annualplanning process for the organization as project manager, ensuring alignment with the CEO, senior leadership team, Global Director of Finance and Technology.
  • Work with relevant Directors to improve currentprocesses and coordinate organizational procedures for optimized efficiency and productivity.
  • Manage the organizational workflow calendar for smooth cross-team work and avoidance of major workstream clashes.
  • With other stakeholders, plan occasional senior leadership and other team/staff retreats

Governance

  • Working with the CEO, liase effectively with EMpower’s three Boards of Directors and other externalstakeholders.
  • Work with the CEO and Board Chairs for effective Board meetings, including agenda-setting, preparation of materials and presentations, documenting votes and decisions, finalizing transcribed Minutes, and managing Board records. 
  • Manage CEO’s stewardship of Directors and top tier Leadership Council members.

Internal Communications

  • Serve as the key point person on internal communications, seeking to build cohesion across teams and EMpower globally, via staff meetings, periodic emails, communications protocols for shared drive etc.
  • Ensure smooth and efficient information flow between internal stakeholders. 
  • Collaborate with CEO and the Global Lead, People and Culture to foster a success-oriented, positive, high integrity organizational culture
  • Research, compile and prepare background materials for use in team communications.

Qualities

  • Belief in and commitment to advancing EMpower’s mission and work;
  • Highly organized, self-motivated, independent workerwho can prioritize tasks and manage multiple projects;
  • Systems-thinker; able to see how different processes interact, seeking continual improvement
  • Team-player who seizes opportunities for collaboration
  • Excellent communicator in writing and in person
  • Impeccable attention to detail, accuracy
  • Excellent stakeholder management skills, showing professionalism, discretion, diplomacy in interactions with Directors and others.
  • Flexible, able to shift priorities and maintain sense ofperspective;
  • Very strong sense of initiative; anticipates and solves problems before others even see them
  • Demonstrates emotional intelligence and cultural competence when interacting with colleagues and other stakeholders who come from diverse walks of life
  • Strong growth mindset and ability to learn from setbacks; creative problem-solver 
  • Exhibits excellent judgment, decision-making skills, discretion and the ability to maintain confidentiality 
  • High level of proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Experience with project planning tools, such as Asana.

Education/Experience

  • University degree preferred.  However, putting into practice our values of being an organization that is diverse, equitable, and inclusive, and acknowledging that we all come from different lived experiences and backgrounds, we recognize relevant work experience over degrees and certifications for this position.

Location

The Officer will report to the President and CEO, who is based in New York. They can be remote (or hybrid depending on finalist’s locale) but must be able to overlap with NY working hours at least 50% of every day. 

How to Apply

Please send a cover letter and your CV to HR@empowerweb.org, putting Planning and Governance Officer in the subject line. Due to the high number of applications, we will only be able to respond to successful applicants.

EMpower is a public foundation that makes grants globally to benefit at-risk youth, with a strong focus on adolescent girls. We are committed to attracting, developing, motivating, and retaining exceptional talent and to a work environment that recognizes contribution, fosters respect and teamwork, and facilitates strong performance. We encourage applicants from diverse backgrounds, recognizing that diversity enriches all staff and our work globally. We do not discriminate on the basis of race, ethnicity, national origin, sexual orientation, gender identity, religion or faith, or physical ability.

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